Exhibitor Deadlines 

August 1: Sponsorship deadline 

September 15: Submit high-resolution company logo (EPS or AI format) 

September 15: Hotel booking deadline (group rate expires) 

September 20: Submit attending representative names for badges 

September 25: Submit special requests or requirements 

October 1: Earliest shipping date for materials 
 
* All submissions should go to sponsorships@myriad360.com 

Schedule Overview  

• Sunday, October 5:  Registration opens  
• Monday, October 6:  Full day sessions + Partner Showcase + Evening networking  
• Tuesday, October 7:  Full day sessions + Architecture River Cruise  
• Wednesday, October 8:  Half day sessions + Departures 

Partner Showcase Overview 

Date: Monday, October 6, 2025 

Location: theWit Hotel Rooftop (Roof Loft and Gallery) 

Setup: 3:30 PM - 4:30 PM 

Showcase: 4:30 PM - 6:00 PM 

Teardown: Immediately following at 6:00 PM 

Format: Cluster-style designated areas for each partner with concurrent networking reception featuring light appetizers and beverages. 

Your Exhibition Space 

What's Provided: 

• Designated tabletop display area 

• Company logo signage for your space 

• Setup within rooftop venue with maximum visibility 

Space Format: 

• Cluster-style designated tabletop area 

• No pop-ups or tablecloths necessary or permitted 

• All materials must fit within your designated tabletop space 

• Standing banners and pop-up displays are not permitted 

What to Bring 

Required Items: 

• 80 individually wrapped hygiene items for our community impact project (Veterans New Beginnings care bags) 

• Company representatives to staff your space 

Recommended Items: 

• Company collateral (brochures, one-pagers, business cards) 

• Branded swag items for attendees 

• Raffle items or special giveaways 

• Product demonstrations (laptop-based or small devices) 

• QR codes linking to digital resources 

• Promotional items that fit within your tabletop space 

Exhibitor Guidelines: 

• All items must fit within your designated tabletop area 

• Keep materials professional and aligned with the technical nature of the event 

Shipping & Logistics 

Shipping Information: 

• Earliest arrival: October 1, 2025 

• Address: theWit Hotel, 201 N. State Street, Chicago, IL 60601 

• Label format: "Attn: Lacey Bolton/Kate Landers - [Your Company Name] - Myriad360 ETS, Oct 5-8" - # of items 

• Receiving hours: Monday-Friday 6:00 AM - 3:00 PM, Saturday 7:00 AM - 12:00 PM 

• Required: Send tracking numbers and box count to Kate Landers - kate@incentivetravelsource.com

• Return shipping: Bring pre-paid shipping labels for post-event return 

Parking & Loading: 

• 24-hour valet parking available on State Street 

• Rate: $86/day with in/out privileges 

• Located just north of State and Lake intersection 

Raffle Guidelines 

If conducting a raffle: 

• Bring collection method for business cards or digital signup option 

• Coordinate with Myriad360 staff when ready to announce winner 

• All announcements made at 5:45 PM during reception 

• Coordinate prize distribution with winner and Myriad360 staff 

Best Practices 

Maximize Your Impact: 

• Staff Your Space: Ensure at least one representative is always present 

• Technical Focus: Prepare to discuss technical aspects of your solutions 

• Interactive Elements: Consider small demos or interactive elements 

• Conversation Starters: Have 2-3 key talking points prepared 

• Lead Capture: Plan your method for collecting contact information 

• Follow-up Strategy: Prepare clear next steps for after the event 

• Network Beyond Your Space: Engage with attendees throughout the rooftop area 

Exhibitor Checklist 

☐ Submit high-resolution company logo 

☐ Register all attending company representatives 

☐ Prepare print materials and promotional items 

☐ Order assigned hygiene items (80 units) for community project 

☐ Organize shipping/transportation of materials 

☐ Prepare technical demonstrations 

☐ Brief team on key messaging and event format 

☐ Prepare lead collection method 

☐ Plan post-event follow-up strategy 

☐ Bring pre-paid return shipping labels